Your
business, finally
breathing.

Workflow design, operational systems, and administrative support for small businesses and healthcare teams who are done surviving their day — and ready to lead it.

Work With Me See What I Do

I see
you.

The tabs open at 11pm. The inbox that never empties. The vision you have for your business — and the gap between where you are and where you know you could be.

You are not failing. You are operating without the foundation you were never given.

And that ends now.

Help is here. And it has been waiting for you.

What I Do

Built for the business
you are growing into.

Every service returns something to you — your time, your clarity, or your peace of mind. Usually all three.

01

Workflow Design & Systems Build

Custom operational workflows built around how your business actually runs — documented, trained, and designed to hold without you holding them. This is the foundation everything else is built on.

02

Calendar & Inbox Management

AI-powered scheduling and inbox organization so you never miss what matters, drown in email, or lose another evening to your inbox.

03

SOP Development & Documentation

Ideas should not live in one person's head. We document your processes so knowledge transfers and people leave ready — not resentful.

04

Healthcare Administrative Support

Clinical documentation, appointment follow-ups, HIPAA-conscious systems, and team communication tools — built for care teams that care.

05

Remote Operations & Security

VPN protocols, secure payments, remote team infrastructure, and compliance-ready tools that protect what you have built.

06

Ongoing Retainer Support

I stay in your corner. Monitoring, evolving, and keeping your operations current as you grow — so you never fall behind again.

Tools & Technology

Powered by the best tools.
Operated by expertise.

I work inside the platforms your team already uses — and introduce smarter ones when the moment is right.

Claude AI
ChatGPT
AI Platforms
Various CRM Platforms
Google Workspace
Microsoft 365
Power Automate
Hello Health
Power Suites
Zoom for Healthcare
Education Blackboards
Kit (ConvertKit)
Venta AI
Lead Generation Tools
Scribe
Canva
Adobe Creative Suite

The Process

Simple.
Intentional.
Built to last.

01

We talk.

A discovery call where I learn your business, your pain points, and what your ideal day actually looks like. No pressure. Just clarity.

02

I build.

Custom workflows, systems, and infrastructure designed specifically for your team — not a template, not a shortcut.

03

We train.

Your team learns the systems. Knowledge transfers. Confidence builds. Dependency on one person ends.

04

I stay.

On retainer, I monitor and evolve your operations as you grow — keeping everything current so you never outgrow your own systems.

"Administration should be simple. Easy to obtain — and even easier to grow from."
— Keanna, Founder · Task ME

Who I Serve

Built for the ones
doing too much.

Healthcare Owners

Practitioners and care team leaders who need clinical and administrative systems that protect patients and free up time to lead.

Small Business Owners

Founders ready to stop running on hustle and start running on systems that scale without burning out to get there.

Busy Executives

Leaders who need a strategic operational partner — managing the details so they can lead from the front and be present everywhere it matters.

Growing Teams

Organizations scaling fast who need documented processes, trained staff, and infrastructure that is ready for whatever comes next.

Keanna, Founder of Task ME
20+
years
in the
room.

Higher education. Healthcare administration. Corporate back offices. I have been inside the dysfunction — and I built Task ME so no one else has to stay there.

About Keanna

There is a version of my story that lives in back offices, conference rooms, and inboxes of organizations that never quite got it together. No onboarding. No documentation. No clear process for anything. Just chaos held together by whoever happened to show up and hustle hard enough.

"I left to build what should have existed all along — and to make sure the teams I touch never have to carry what I carried."

Through Task ME, I bring over 20 years of operational experience to small businesses and healthcare teams who are ready for something better. Not just better systems. A better way to work.

Work With Me

Client Work

Real problems.
Real outcomes.

All engagements are anonymized to protect client confidentiality. Every result below is real.

Healthcare · Education

From Scattered Content to a Revenue-Generating Course — In 30 Days

A pediatric occupational therapy practice needed to launch a 12-module parent education course with no platform, no payment system, and no automation in place.

What We Built

  • Full course build on MemberVault — 12 modules, time-dripped delivery
  • Kit email automation — 12-sequence nurture flow with 14-day intervals
  • Stripe payment integration — live purchase and enrollment flow
  • Custom HTML assessments across all 9 nervous system modules
12Modules Built
3Platforms Integrated
30Days to Launch
Executive Support · Operations

Inbox Zero, Calendar Control & AI Automation for a Life Care Executive

A life care management executive was drowning in an unstructured inbox, double-booked calendar, and manual processes eating 15+ hours per week.

What We Built

  • Complete Outlook inbox overhaul — two-tier folder system with automated rules
  • Calendar block system — protected deep work and buffer time
  • Microsoft Copilot and Power Automate workflow suite
  • ClickUp task management system with weekly recurring structure
15+Hours Reclaimed
40hrMonthly Package
ZeroInbox Backlog
Healthcare · Patient Engagement

Building a Patient Engagement System for a New Integrative Care Practice

A new integrative healthcare practice had no patient portal, no secure messaging, and no structured follow-up — running entirely through a general website contact form.

What We Built

  • Patient portal workflow — appointment request through post-visit messaging
  • HIPAA-conscious security setup — BAA, staff permissions, device access policy
  • Secure care team messaging protocol
  • SOPs for patient onboarding and daily care team messaging
  • Staff training and live walkthrough with full care team
0→1System Built
2SOPs Delivered
5wkImplementation

You have been holding it
together long enough.

Let's build something that holds itself — and finally gives you room to breathe.

Work With Me